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Home » Software Reviews » Trello vs Asana vs Notion vs Todoist: How to Choose?

Trello vs Asana vs Notion vs Todoist: How to Choose?

By WILLIAM GOHEEN

Trello, Asana, Notion, and Todoist are great projects and task management software that help you get things done. It’s natural for most of us to compare them and find which one is better for personal use, team task management or project management. Here we are going to compare Trello vs Asana vs Notion vs Todoist to see what they offer and which one is better for different application purposes. 

Trello vs Asana vs Notion vs Todoist: How Will They Compare? 

All of the four task management apps have many features in common. For example, you can use Notion and Todoist to create to-do lists and manage personal time. You can use Trello, Asana, and Notion to create team tasks and arrange them in lists. Due to so many similarities, many users can not decide which one is better for their personal use or for project management. Therefore, in the following part, the comparison among Trello, Asana, Notion, and Todoist will include features and personal use, teamwork including task and project management, supported platform, integration with other platform and price. 

Trello vs Asana vs Notion vs Todoist for Personal Use 

For many single-user, there are great needs to set work, study and daily life agenda, to-do lists, and notes. Not all project management apps are suitable for personal use. At this point, let's get down to compare Trello, Asana, Notion and Todoist app and explain how they work for personal use. 

Trello is a project management tool designed to help individuals and teams collaborate better and keep their projects organized. With the help of Trello’s intuitively simple boards, lists, and cards, you can quickly record what you need to do or finish, and add comments, attachments and due dates if necessary. For personal use, you can create study and learning plans, to-do lists, make a travel plan, etc. via Trello. And you can move the cards if you have finished the content listed. Therefore, in terms of personal use, I would use Trello to make plans and to-do lists, which is very intuitive, easy and simple. 

trello vs asana vs notion

Asana is similar to Trello at some points. You can create tasks or to-do lists, and move the maps in different areas if you have done it. Asana straddles the line between the to-do list app and the work-management app, which features too build team projects around tasks and subtasks. And its many features are great for team project management. Therefore, in my points, Asana is not a good choice for personal use, though it's very good for team task management. 

trello vs asana vs notion vs todoist

Different from Trello and Asana, Notion is more like a collaborative note-taking app. Users can use a wide range of content types like links, PDF, photos and text. Users also can share their work results with other coworkers. Notion provides endless page dive, which means users can create pages one after one, and all those pages are connected with each other. For personal use like making reading notes, to-do lists, travel plans, and writing, Notion is dominant and powerful. And it provides many note-making templates for users. As a featured note-taking app, you may need to know the differences among Notion vs Evernote vs OneNote

notion vs asana

As its name implies, Todoist is a simple but helpful task manager that works great for single users and teams. It helps users to organize anything from a shopping list to team projects at work. Todoist has a good reminder function. You can create plans and remark the level of importance to remind yourself or team workers when to deal with it. options. Compared with Trello and Asana, Todoist does better in personal use. And if you want to keep productivity in daily life and personal work, Todoist is a good choice. 

trello vs asana vs notion vs todoist

Trello vs Asana vs Notion vs Todoist for Project Management 

For task and project management, the workloads and tasks assignment can easily become chaotic if there is no good team communication, clear goals and priorities, and up-to-date tracking maps. In the above parts, we have a simple comparison of Trello, Asana, Notion, and Todoist for personal use, and some features for team task management are also mentioned. Let's deep into more details on how they perform in project management. 

With the form of boards, Trello allows users to drag and drop tasks from one column to another, which can show what stage the task is at. The boards provide great flexibility to track the whole project process. And Trello enables users to customize the task tab with their own labels and preference. And users can receive notifications when things related to them happen. And there are various templates of project management for users to choose from, which can save much time to set new boards. But Trello also has one weakness that it's hard to filter out what's not relevant to you if there are numbers of columns on one board. And the number of collaborative users decides which version you choose. 

Asana has similar functions to Trello when it comes to project management. But it provides better features to find what is related to you, which makes it better than Trello to keep track of where you are in large projects. Besides, in Asana, you can view everything in calendar and timeline formats. The calendar lets you plan your time and see what needs to be done when. The timeline gives you a better look at the sequence of tasks remaining in your project and how everything fits together, which gives you a good sense of time. 

Notion does offer the ability to have a kanban like board inside a Notion page as Trello and Asana, however, it is not as full-featured for project management. And so does the Todoist app. Here we will not explore more about the two for task management. 

Trello vs Asana vs Notion vs Todoist Integration

No matter for personal use or project management, there is some time we need to work with other applications and services. Trello, Asana, Notion and Todoist offers a wide range of choices to integrate with third-party apps, which allows users to sync existing data and save lots of time when starting to use other apps. 

Trello integration is to use the form of adding power-ups. There are more than 30 available for users. Users need to pay for it if they want to use more than one at a time. Asana can integrate more than 150+ third-party apps, which allows users to connect to them directly. Notion can embed more than 50+ other apps, and Todoist also can integrate up to 70 apps. Most of the third-party integrated apps of the four project management tools are alike. Here are part lists of the integration apps of Trello, Asana, Notion and Todoist. 

  Trello Asana Notion Todoist
Supported Integration Platform Zapier, Twitter, Jira, Slack, Google Drive, Jira, Smartfields, etc. Slack, Zapier, Adobe Creative Cloud, Jira, Evernote, Dropbox, Google Drive, Microsoft Office 365, Gmail, etc. Slack, Zapier, IFTTT, Hootsuite, Google Drive, Google Maps, Github Gist, etc. Slack, Zapier, IFTTT, Hootsuite, Google Drive, BitBucket Cloud, Dropbox, Amazon alexa, Gmail, etc.

Price and Supported Platform

All four project management tools provide free version and have plenty of functions for non-paying users. But for team task and project management, paid versions will offer more high-level functions. All the four project management app support free trial for the paid versions. You can choose the one as needed. 

  Trello Asana Notion Todoist
Platform Web/Windows /iOS/Andriod Web/Windows /iOS/Andriod Web/Windows/Linux /iOS/Andriod Web/Windows /iOS/Andriod
Free version Yes Yes Yes Yes
Premium/ Business $12.50/month $10.99/month $24.99/month $4/month(personal) $8/month/member $3/month
Enterprise Class $20.83/month (20 users) Contact sales Contact sales $5/month/user

Final thoughts

We have compared the Trello, Asana, Notion, and Todoist in several aspects. Though the four task management tools can be used for personal and team, they have their own advantages and drawbacks. If you want to manage team task in a better way, Trello and Asana can be used. If you just need one productivity management app, Notion and Todoist can be used. We hope we’ve given you an idea of what Asana, Trello, Notion, and Todoist can do, and whether they can meet your needs. 

You may also need:

The 7 Best Note-Taking Apps for Students in 2020 

Top 10 Best Free Mind Map Software in 2020

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